Connect QuickBooks Online once. Then send a single invoice the moment you close the job, push everything outstanding with one button, or leave the nightly run to carry the day across on its own. No double-entry, no retyping a ticket into a second app at 9pm — and it's in the base plan, not a paid add-on.
// One-way by design: ApplianceOps → QuickBooks Online. QuickBooks Desktop isn't the target.
Most shops keep their books in QuickBooks. Finishing a call in the CRM and then retyping the same invoice into QBO is double the work and double the chance of a typo — and it's the job that gets put off until the numbers no longer match anything.
Connect QuickBooks Online in Settings through Intuit's own OAuth flow — no account keys pasted around, and the access tokens never reach your browser at all. They stay server-side; the app only ever asks for a status.
Finished a job and want it on the books before you drive off? Push that single invoice straight from the job. You get a plain confirmation — sent, or already in QuickBooks — rather than a spinner that leaves you guessing.
One button pushes every completed-but-unsynced invoice for the shop and tells you how many went across. It's what you hit before month-end, or after a busy week you didn't want to think about.
If nobody presses anything, the day still lands. The nightly job carries the day's completed invoices over — and it runs on your shop's local 11pm, not a server's idea of midnight in another timezone.
Every push checks whether that invoice already exists in QuickBooks before creating anything. Tap twice, hit Sync now while the nightly job is running, retry after a dropped connection — none of it can produce a second copy to unpick later.
If the QuickBooks token expires or gets revoked, the sync raises a reconnect flag on your shop instead of failing quietly. A dead connection nobody noticed is how a month of invoices goes missing from the books.
A completed invoice makes its way to QuickBooks Online without a second round of data entry.
Double-entry hurts more here because of what a day actually contains.
A home warranty job has the homeowner paying a deductible and the warranty company paying an authorized amount. Re-keying that by hand into QuickBooks is where the mistakes live — and where a claim quietly stops being chased.
Appliance repair isn't four big jobs a month. It's a stack of calls a day, each with parts, labor and a service call fee. Retyping that volume is exactly the task that slides to the weekend and then to never.
If you also sell reconditioned units off the floor, that revenue belongs in the same books as the service work. It comes across the same way — one system in, one company file out.
Better you know the edges before you connect it than after.
The sync pushes your completed invoices out to QBO. It's built to keep your accounting in step with the work — not to pull QuickBooks edits back into the CRM. If you change something in QuickBooks, that change stays in QuickBooks.
This connects to QuickBooks Online through Intuit's API. QuickBooks Desktop isn't the integration target, and we'd rather say that plainly than let you find out during a trial.
Only completed invoices sync. Work still open on the board stays out of your books until it's actually done — which is what you want, and it means the sync can't inflate a month with jobs that haven't happened yet.
Yes — QuickBooks Online, through Intuit's official OAuth. Completed invoices push across three ways: one at a time from the job, all at once with Sync now, or automatically on the nightly run.
No. It's in the base plan with everything else — from $35/mo for the first person, $15/mo per additional seat. You scale by seats, not by unlocking integrations.
Yes, straight from the job. And because the check happens on the server, tapping it twice can't create two invoices in QuickBooks — you'll just be told it's already there.
It raises a reconnect flag on your shop rather than failing silently, so you find out from the app instead of from your bookkeeper in March.
No — QuickBooks Online only.
This gets the invoices into QuickBooks accurately; it doesn't do your accounting. If you'd rather hand the whole back office off, that's what our bookkeeping service is for.
QuickBooks Online sync is in the base plan with every other feature. From $35/mo for one user, plus $15 per extra seat.
// Related: Invoicing & payments · Parts tracking · Store POS · All features